HR Officer

Our organisation

Ageas is a listed international insurance Group with a heritage spanning close to 200 years. We offer Retail and Business customers Life and Non-Life insurance products, and we are also engaged in reinsurance activities.

Our customers are at the heart of our business, and our products and services are designed to anticipate, manage, and cover their risks through a wide range of solutions designed for their needs, both today and in the future.

We are one of Europe's larger insurance companies and we are also well represented in Asia. In total, Ageas is on the ground in 14 countries (Belgium, the UK, Portugal, Turkey, China, Malaysia, India, Thailand, Vietnam, Laos, Cambodia, Singapore, and the Philippines) through a combination of wholly owned subsidiaries and long-term partnerships with strong financial institutions and key distributors.

Ageas ranks among the market leaders in the countries in which it operates. Every day, more than 44,000 skilled and committed employees are at the service of nearly 45 million customers. Our Group has at its foundation a set of core values - Care, Dare, Deliver, and Share – representing who we are and how we work. As a “Supporter of your life” we seek to create social and economic value for our customers, employees, partners, investors, and society at large.

Ageas has been re-certified as Top Employer in 2023.

Your function

The HR department at Ageas corporate center is responsible for managing the employee life cycle (i.e., recruiting, hiring, onboarding, training and developing employees) and administering payroll and employee benefits for the employees at Ageas corporate center (cc). To strengthen the team, they are looking for an HR Officer.

As HR Officer, you will report to the HR Manager and you collaborate closely with the other business units of Corporate Center.

Your key responsibilities include :

• Payroll Processing: Efficiently manage monthly payroll processing, including exceptional payroll activities (Bonus, Flexible Income plan, Mobility budget, Warrant plan, Holiday pay, 13th month, etc.), ensuring accuracy and timeliness, in collaboration with our payroll provider

• Employee Life Cycle: Coordinate the entire employee life cycle (including long-term absences like maternity leave or long term sick leave), overseeing the onboarding and offboarding process, ensuring accurate processing of mutations and promotions.

• Organization management: Coordinate control & access management, keep the
  organization’s org chart and reporting lines up-to-date in different HR and IT-systems

• Support for Foreign Employees: Provide comprehensive support for foreign employees, including processing temporary ID numbers, offering relocation assistance, and aiding in work permit applications.

• Compliance: Stay abreast of Labour and Social legislation regulations, ensuring the organization's payroll processes and documents (contracts, policies, etc.) are compliant with relevant laws and regulations. 

• Data Management: Maintain and update employee records meticulously in our HR systems to ensure accurate and up-to-date information.

• Benefits Administration: Administer employee benefits, such as health insurance, mobile devices, meal vouchers, and other benefits. Accurately calculate and process relevant deductions.

• Reporting: Generate detailed payroll reports for management, providing insights into payroll data, FTE, absences, gender metrics, and other relevant information.

• Communication: Act as a primary point of contact for employee inquiries related to payroll and employee benefits. Facilitate informative sessions, such as induction meetings for newcomers and reward communication on the intranet. Conduct info sessions on the Warrant plan and Flexible Income plan.

• Collaboration: Collaborate closely with the HR teams and Finance department to ensure seamless and accurate payroll processing, fostering a cohesive working environment.

• Project Management: Drive and coordinate the implementation of new Reward initiatives aligned with market trends. Depending on your interest, actively participate in other HR projects aimed at optimizing our HR processes and systems.

Your profile

• Bachelor's degree in Human Resources, Economics, Finance, or related field

• Proven experience of 3-5 years as a Payroll officer or in a similar role.

• Strong understanding of payroll principles, labour regulations, and compliance requirements.

• Experience with Flexible Income plan is a plus

• Proficiency in payroll software Eblox and MS Office, especially Excel.

• Excellent attention to detail and accuracy.

• Strong organizational and time management skills.

• Excellent interpersonal and communication abilities.

• Ability to handle sensitive and confidential information with discretion.

• You are fluent in English, Dutch and/or French.

Our offer?

• The possibility of (maximum 50%) home working;

• A dynamic, multicultural working environment;

• An interesting and extensive salary package (including meal vouchers, eco vouchers, hospitalization, disability and group insurance, additional child benefit, mobile allowance and intervention in the internet reimbursement, ...);

• The possibility to optimize part of your salary package through a flexible income plan;

• A corporate culture where you are encouraged to share your views and opinions;

• A flat organizational structure with close collaboration and communication with management and cross departments;

• An extensive range of learning & development opportunities through our online learning platform;

• The opportunity to further develop yourself and to be part of a great team at a Top employer in Belgium. Find out more about it here

Interested?

Please apply online. We are looking forward to talking to you!